SECTION D | PERSONNEL

 

SECTION DE.2

PERSONNEL
RETIREMENT PROGRAMS
RETIREMENT PLAN COMMITTEE ATTENDANCE REQUIREMENT AND MEMBERSHIP PLACEMENT PROCESS

Procedure

Purpose:

To ensure the effective operation of the Retirement Plan Committee by maintaining active participation from all members.

Procedure:

  1. Attendance Requirement:

    Committee members recommended by the Retirement Plan Committee and approved by the Board of Trustees are expected to attend all scheduled meetings.

  2. Absence Policy:

    If a committee member misses two consecutive committee meetings without an unavoidable reason, the committee may vote to replace the member.

    Unavoidable reasons include, but are not limited to:

    • Severe illness or medical emergency

    • Death or serious illness in the immediate family

    • Natural disasters or other major unforeseen emergencies

    • Required professional obligations

     

  3. Removal Process:

    The committee may vote to recommend the replacement of a member who misses two consecutive meetings without an unavoidable reason. The member, after receiving a letter and/or an email, will have the option to resign if his/her schedule no longer allows him/her to be present at meetings before a majority vote by their fellow members is required to proceed with a replacement member.

  4. Replacement Process:

    Upon recommending the replacement of a member, the committee must identify and recommend a new member by a simple majority vote.

    All new member recommendations must be submitted to and approved by the Board of Trustees before being appointed to the committee.

Approved: 2025
Updated:
Reviewed: